Trivia Night Planning Checklist

Five steps to get a weekly trivia night off the ground — in order, each one a real failure point if skipped.

1. Pick a night and confirm the room. Weeknights (Tue-Thu) build a regular crowd fastest; confirm the room can seat your expected headcount 3+ weeks out.
2. Book the host and equipment. Confirm your host, PA/mic setup, and screen/projector at least a week ahead — day-of AV surprises are the most common failure point.
3. Set the format. Team size cap, number of rounds, and a tie-breaker rule. Print or post the rules once so the host never has to re-explain them mid-game.
4. Promote it. A simple weekly social post and a table tent get most of the value — start posting at least 3 days before the first night.
5. Run the first night, then adjust. Track headcount and which rounds got the most energy. Most venues tune round count and difficulty after the first two nights, not before.